PurchaseOrders

Create, update, delete, and query QuickBooks Purchase Orders.

Table Specific Information

Purchase orders may be inserted, queried, or updated via the PurchaseOrders or PurchaseOrderLineItems tables. PurchaseOrders may be deleted by using the PurchaseOrders table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

QuickBooks Desktop allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for PurchaseOrders are Id, Date, TimeModified, VendorName, and VendorId. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM PurchaseOrders WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'

Insert

To add a PurchaseOrder, specify the Vendor and at least one Line Item. The ItemAggregate columns may be used to specify an XML aggregate of Line Item data. The columns that may be used in these aggregates are defined in the PurchaseOrderLineItems table and it starts with Item. For example, the following will insert a new PurchaseOrder with two Line Items:

INSERT INTO PurchaseOrders (VendorName, ItemAggregate) 
VALUES ('A Cheung Limited', 
'<PurchaseOrderLineItems>
<Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row>
<Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row>
</PurchaseOrderLineItems>')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns

Name	Type	ReadOnly	References	ColumnSize	Description
ID [KEY]	String	True		255	The unique identifier in the format PurchaseOrderId.
VendorName	String	False		1000	Vendor name this purchase order is issued to. Either VendorName or VendorId must have a value when inserting.
VendorId	String	False	Vendors.ID	255	Vendor Id this purchase order is issued to. Either VendorName or VendorId must have a value when inserting.
VendorMessage	String	False		99	Message to appear to vendor.
ReferenceNumber	String	False		21	The transaction reference number.
TxnNumber	Integer	True			The transaction number. An identifying number for the transaction, different from the QuickBooks-generated Id.
Date	Date	False			Transaction date. If it is set in the WHERE clause of a SELECT query, the pseudo columns StartDate and EndDate are overwritten with the value.
DueDate	Date	False			Date when payment is due.
ShipMethod	String	False		1000	Shipping method.
ShipMethodId	String	False	ShippingMethods.ID	255	Shipping method.
ExpectedDate	Date	False			Date when the shipment is expected.
Memo	String	False		5000	Memo regarding this transaction.
Class	String	False		1000	A reference to the class of the transaction.
ClassId	String	False	Class.ID	255	A reference to the class of the transaction.
Terms	String	False		100	Payment terms.
TermsId	String	False		255	Payment terms.
TotalAmount	Decimal	True			Total amount for this purchase order.
Template	String	False		100	The name of an existing template to apply to the transaction.
TemplateId	String	False	Templates.ID	255	The Id of an existing template to apply to the transaction.
CurrencyName	String	False		64	Name of the currency code used for this purchase order. QBXML version must be set to 8.0 or higher to use this field.
CurrencyId	String	False	Currency.ID	255	Id of the currency code used for this purchase order. QBXML version must be set to 8.0 or higher to use this field.
ItemCount	Integer	True			The number of line items.
ItemAggregate	String	False		5000	An aggregate of the Line item data which can be used for adding a purchase orders and its line item data.
IsFullyReceived	Boolean	True			If IsFullyReceived is true, all the items in the purchase order have been received and none were closed manually.
IsManuallyClosed	String	False		10	Whether or not the purchase order is closed.
IsToBePrinted	Boolean	False			Whether this transaction is to be printed.
IsToBeEmailed	Boolean	False			Indicates whether the transaction is to be emailed.
IsTaxIncluded	Boolean	False			Indicates whether the dollar amounts in the line items include tax or not.
SalesTaxCodeName	String	False		3	The type of sales tax that will be charged for this purchase order.
SalesTaxCodeId	String	False	SalesTaxCodes.ID	255	The type of sales tax that will be charged for this purchase order.
FOB	String	False		1000	Freight on board: The place to ship from.
VendorAddress	String	True			Full vendor address returned by QuickBooks.
VendorLine1	String	False		500	First line of the vendor address.
VendorLine2	String	False		500	Second line of the vendor address.
VendorLine3	String	False		500	Third line of the vendor address.
VendorLine4	String	False		500	Fourth line of the vendor address.
VendorLine5	String	False		41	Fifth line of the vendor address.
VendorCity	String	False		255	City name for the vendor address of the vendor.
VendorState	String	False		255	State name for the vendor address of the vendor.
VendorPostalCode	String	False		30	Postal code for the vendor address of the vendor.
VendorCountry	String	False		255	Country for the vendor address of the vendor.
VendorNote	String	False		41	Note for the vendor address of the vendor.
ShipToEntityName	String	False		1000	A reference to an entity (a customer, a vendor or an employee) to whom shipment is to be made. This may also be a customer job.
ShipToEntityId	String	False		255	A reference to an entity (a customer, a vendor or an employee) to whom shipment is to be made. This may also be a customer job.
ShippingAddress	String	True			Full shipping address returned by QuickBooks.
ShippingLine1	String	False		500	First line of the shipping address.
ShippingLine2	String	False		500	Second line of the shipping address.
ShippingLine3	String	False		500	Third line of the shipping address.
ShippingLine4	String	False		500	Fourth line of the shipping address.
ShippingLine5	String	False		41	Fifth line of the shipping address.
ShippingCity	String	False		255	City name for the shipping address.
ShippingState	String	False		255	State name for the shipping address.
ShippingPostalCode	String	False		30	Postal code for the shipping address.
ShippingCountry	String	False		255	Country for the shipping address.
ShippingNote	String	False		41	Note for the shipping address.
ExchangeRate	Double	False			Indicates the exchange rate for the transaction.
Other1	String	False		25	Predefined QuickBooks custom field.
Other2	String	False		29	Predefined QuickBooks custom field.
CustomFields	String	False			Custom fields returned from QuickBooks and formatted into XML.
EditSequence	String	True			An identifier used for versioning for this copy of the object.
TimeModified	Datetime	True			When the purchase order was last modified.
TimeCreated	Datetime	True			When the purchase order was created.

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.