PurchaseOrders

Create, update, delete, and query QuickBooks Purchase Orders.

Table Specific Information

PurchaseOrders may be inserted, queried, or updated via the PurchaseOrders or PurchaseOrderLineItems tables. PurchaseOrders may be deleted by using the PurchaseOrders table.

Select

All filterable columns support the following operators:

=
!=
>=
<=
>
<
IN
LIKE
CONTAINS

The driver processes other filters client-side within the driver.

Insert

To add a PurchaseOrder, specify the Vendor, TotalAmt, and at least one Line Item. The LineAggregate column may be used to specify an XML aggregate of Line Item data. Each _ denotes hierarchy. Use <Line> at the base level. The contents of LineAggregate will be sent to the API as is. All values for each field in the aggregate should adhere to the API's specifications (e.g. for dates in format yyyy-MM-dd, for date times in format yyyy-MM-dd'T'HH:mm:sszzz). The columns that may be used in the aggregates begin with the prefix 'Line_' to indicate they are part of the line item. Use the Line_ column along with the DocNumber to indicate which lines go with which PurchaseOrders. For example:

INSERT INTO PurchaseOrders (VendorRef, TotalAmt, LineAggregate) 
VALUES ('21', '0.03', '
<Line><Amount>0.01</Amount><DetailType>ItemBasedExpenseLineDetail</DetailType><ItemBasedExpenseLineDetail><ItemRef>2</ItemRef></ItemBasedExpenseLineDetail></Line>
<Line><Amount>0.02</Amount><DetailType>ItemBasedExpenseLineDetail</DetailType><ItemBasedExpenseLineDetail><ItemRef>3</ItemRef></ItemBasedExpenseLineDetail></Line>
')

Columns


Name	Type	ReadOnly	References	Filterable	Sortable	Description
Id [KEY]	String	True		True	True	The Id of the purchase order.
SyncToken	String	True		False	False	Version number of the object. It is used to lock an object for use by one app at a time. As soon as an application modifies an object, its SyncToken is incremented. Attempts to modify an object specifying an older SyncToken fails. Only the latest version of the object is maintained by QuickBooks Online.
MetaData_CreateTime	Datetime	True		True	True	The time the record was created.
MetaData_LastUpdatedTime	Datetime	True		True	True	The time the record was last updated.
DocNumber	String	False		True	True	The reference number for the transaction.
TxnDate	Date	False		True	True	The date entered by the user when this transaction occurred.
PrivateNote	String	False		False	False	A private note about the transaction. This note will not appear on the transaction records by default.
LinkedTxnAggregate	String	False		False	False	An XML aggregate of transactions linked to the estimate.
LineAggregate	String	False		False	False	An XML aggregate of line items in the transaction.
VendorRef	String	False	Vendors.Id	False	False	The Id of the vendor.
VendorRef_Name	String	True	Vendors.DisplayName	False	False	The name of the vendor.
APAccountRef	String	False	Accounts.Id	True	True	The Id of the accounts-payable account to which the bill is credited. This account is implied when a company has a single accounts-payable account. When specified, the account must be a Liability account and the subtype must be of type Payables.
APAccountRef_Name	String	True	Accounts.Name	False	False	The name of the accounts-payable account to which the bill is credited. This account is implied when a company has a single accounts-payable account. When specified, the account must be a Liability account and the subtype must be of type Payables.
TotalAmt	Decimal	True		True	True	The total amount due, determined by the sum of the line item amounts. This includes all charges, allowances, taxes, and discounts.
VendorAddr_Id	String	True		False	False	Id of the Intuit entity for the vendor address, mainly used for modifying the address. This field is assigned by the data service.
VendorAddr_Line1	String	True		False	False	First line of the address.
VendorAddr_Line2	String	True		False	False	Second line of the address.
VendorAddr_Line3	String	True		False	False	Third line of the address.
VendorAddr_Line4	String	True		False	False	Fourth line of the address.
VendorAddr_Line5	String	True		False	False	Fifth line of the address.
VendorAddr_City	String	True		False	False	City name.
VendorAddr_Country	String	True		False	False	Country name.
VendorAddr_CountrySubDivisionCode	String	True		False	False	Region within a country. For example, the state name for the USA and the province name for Canada.
VendorAddr_PostalCode	String	True		False	False	Postal code. For example, the zip code for the USA and Canada.
VendorAddr_Note	String	True		False	False	Note for the customer.
VendorAddr_Lat	String	True		False	False	Latitude coordinate of the geocoded vendor address.
VendorAddr_Long	String	True		False	False	Longitude coordinate of the geocoded vendor address.
ShipAddr_Id	String	False		False	False	Id of the Intuit entity for the shipping address, mainly used for modifying the address. Read-only; assigned by the data service.
ShipAddr_Line1	String	False		False	False	First line of the address.
ShipAddr_Line2	String	False		False	False	Second line of the address.
ShipAddr_Line3	String	False		False	False	Third line of the address.
ShipAddr_Line4	String	False		False	False	Fourth line of the address.
ShipAddr_Line5	String	False		False	False	Fifth line of the address.
ShipAddr_City	String	False		False	False	City name.
ShipAddr_Country	String	False		False	False	Country name.
ShipAddr_CountrySubDivisionCode	String	False		False	False	Region within a country. For example, state name for USA, province name for Canada.
ShipAddr_PostalCode	String	False		False	False	Postal code. For example, zip code for USA and Canada.
ShipAddr_Note	String	False		False	False	Note for the customer.
ShipAddr_Lat	String	False		False	False	Latitude coordinate of the Geocode (Geospacial Entity Object Code).
ShipAddr_Long	String	False		False	False	Longitude coordinate of the Geocode (Geospacial Entity Object Code).
ShipMethodRef	String	False		False	False	Reference type of all Ids that are taken as input or output.
ShipMethodRef_Name	String	True		False	False	Reference type of all Ids that are taken as input or output.
POStatus	String	False		False	False	Enumeration of the purchase order status. The allowed values are Open, Closed.
POEmail_Address	String	False		False	False	Enumeration of the purchase order status. The allowed values are Open, Closed.
TxnTaxDetail_TxnTaxCodeRef	String	False	TaxCodes.Id	False	False	The tax code of the transaction.
TxnTaxDetail_TotalTax	String	False		False	False	Total tax calculated for the transaction, excluding any tax lines manually inserted into the transaction line list.
TxnTaxDetail_TaxLineAggregate	String	False		False	False	An XML aggregate of tax line items.
TaxCodeRef	String	False	TaxCodes.Id	False	False	The tax code for the purchase. This field is valid in the UK, AU, and CA editions.
CurrencyRef	String	False		False	False	The Id of the currency used in the transaction.
CurrencyRef_Name	String	True		False	False	The name of the currency used in the transaction.
ExchangeRate	Decimal	False		False	False	Currency exchange rate. This field is valid only if the company file is set up to use the multicurrency feature. In QuickBooks, exchange rates are always recorded as the number of home currency units it takes to equal one foreign currency unit. This field is available for the UK, AU, and CA editions.
GlobalTaxCalculation	String	False		False	False	The method used to apply the tax. This field is valid in the UK, AU, and CA editions. The allowed values are TaxExcluded, TaxInclusive, NotApplicable.

ODBC Driver for QuickBooks Online

PurchaseOrders

Table Specific Information

Select

Insert

Columns