PurchaseOrders

Create, update, delete, and query Reckon Purchase Orders.

Table Specific Information

Purchase orders may be inserted, queried, or updated via the PurchaseOrders or PurchaseOrderLineItems tables. PurchaseOrders may be deleted by using the PurchaseOrders table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

Reckon Accounts Hosted allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for PurchaseOrders are Id, Date, TimeModified, VendorName, and VendorId. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM PurchaseOrders WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'

Insert

To add a PurchaseOrder, specify the Vendor and at least one Line Item. The ItemAggregate columns may be used to specify an XML aggregate of Line Item data. The columns that may be used in these aggregates are defined in the PurchaseOrderLineItems table and it starts with Item. For example, the following will insert a new PurchaseOrder with two Line Items:

INSERT INTO PurchaseOrders (VendorName, ItemAggregate) 
VALUES ('A Cheung Limited', 
'<PurchaseOrderLineItems>
<Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row>
<Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row>
</PurchaseOrderLineItems>')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns


Name	Type	ReadOnly	References	Description
ID [KEY]	String	True		The unique identifier in the format PurchaseOrderId.
VendorName	String	False	Vendors.Name	Vendor name this purchase order is issued to. Either VendorName or VendorId must have a value when inserting.
VendorId	String	False	Vendors.ID	Vendor Id this purchase order is issued to. Either VendorName or VendorId must have a value when inserting.
VendorMessage	String	False		Message to appear to vendor.
ReferenceNumber	String	False		The transaction reference number.
TxnNumber	Integer	True		The transaction number. An identifying number for the transaction, different from the Reckon-generated Id.
Date	Date	False		Transaction date. If it is set in the WHERE clause of a SELECT query, the pseudo columns StartDate and EndDate are overwritten with the value.
DueDate	Date	False		Date when payment is due.
ShipMethod	String	False	ShippingMethods.Name	Shipping method.
ShipMethodId	String	False	ShippingMethods.ID	Shipping method.
ExpectedDate	Date	False		Date when the shipment is expected.
Memo	String	False		Memo regarding this transaction.
Class	String	False	Class.Name	A reference to the class of the transaction.
ClassId	String	False	Class.ID	A reference to the class of the transaction.
Terms	String	False		Payment terms.
TermsId	String	False		Payment terms.
TotalAmount	Double	True		Total amount for this purchase order.
Template	String	False	Templates.Name	The name of an existing template to apply to the transaction.
TemplateId	String	False	Templates.ID	The Id of an existing template to apply to the transaction.
ItemCount	Integer	True		The number of line items.
ItemAggregate	String	False		An aggregate of the Line item data which can be used for adding a purchase orders and its line item data.
IsFullyReceived	Boolean	True		If IsFullyReceived is true, all the items in the purchase order have been received and none were closed manually.
IsManuallyClosed	Boolean	False		Whether or not the purchase order is closed.
IsToBePrinted	Boolean	False		Whether this transaction is to be printed.
IsToBeEmailed	Boolean	False		Indicates whether the transaction is to be emailed.
IsTaxIncluded	Boolean	False		Indicates whether the dollar amounts in the line items include tax or not.
SalesTaxCodeName	String	False	SalesTaxCodes.Name	The type of sales tax that will be charged for this purchase order.
SalesTaxCodeId	String	False	SalesTaxCodes.ID	The type of sales tax that will be charged for this purchase order.
FOB	String	False		Freight on board: The place to ship from.
VendorAddress	String	True		Full vendor address returned by Reckon.
VendorLine1	String	False		First line of the vendor address.
VendorLine2	String	False		Second line of the vendor address.
VendorLine3	String	False		Third line of the vendor address.
VendorLine4	String	False		Fourth line of the vendor address.
VendorLine5	String	False		Fifth line of the vendor address.
VendorCity	String	False		City name for the vendor address of the vendor.
VendorState	String	False		State name for the vendor address of the vendor.
VendorPostalCode	String	False		Postal code for the vendor address of the vendor.
VendorCountry	String	False		Country for the vendor address of the vendor.
VendorNote	String	False		Note for the vendor address of the vendor.
ShipToEntityName	String	False		A reference to an entity (a customer, a vendor or an employee) to whom shipment is to be made. This may also be a customer job.
ShipToEntityId	String	False		A reference to an entity (a customer, a vendor or an employee) to whom shipment is to be made. This may also be a customer job.
ShippingAddress	String	True		Full shipping address returned by Reckon.
ShippingLine1	String	False		First line of the shipping address.
ShippingLine2	String	False		Second line of the shipping address.
ShippingLine3	String	False		Third line of the shipping address.
ShippingLine4	String	False		Fourth line of the shipping address.
ShippingLine5	String	False		Fifth line of the shipping address.
ShippingCity	String	False		City name for the shipping address.
ShippingState	String	False		State name for the shipping address.
ShippingPostalCode	String	False		Postal code for the shipping address.
ShippingCountry	String	False		Country for the shipping address.
ShippingNote	String	False		Note for the shipping address.
Other1	String	False		Predefined Reckon custom field.
Other2	String	False		Predefined Reckon custom field.
CustomFields	String	False		Custom fields returned from Reckon and formatted into XML.
EditSequence	String	True		An identifier used for versioning for this copy of the object.
TimeModified	Datetime	True		When the purchase order was last modified.
TimeCreated	Datetime	True		When the purchase order was created.

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.