Bills
Create, update, delete, and query Reckon Bills.
Table Specific Information
Bills may be inserted, queried, or updated via the Bills, BillExpenseItems, or BillLineItems tables. Bills may be deleted by using the Bills table.
This table has a Custom Fields column. See the Custom Fields page for more information.
Select
By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.
Reckon Accounts Hosted allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for Bills are Id, Date, ReferenceNumber, VendorName, VendorId, AccountsPayable, AccountsPayableId, IsPaid, and TimeModified. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:
SELECT * FROM Bills WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'
Insert
You can also use BillLineItems and BillExpenseItems to insert a bill.
To add a Bill, specify a Vendor, Date, and at least one Expense or Line Item. The ItemAggregate and ExpenseAggregate columns may be used to specify an XML aggregate of Line or Expense Item data. The columns that may be used in these aggregates are defined in the BillLineItems and BillExpenseItems tables and it starts with Item and Expense. For example, the following will insert a new Bill with two Line Items:
INSERT INTO Bills (VendorName, Date, ItemAggregate) VALUES ('Cal Telephone', '1/1/2011', '<BillLineItems> <Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row> <Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row> </BillLineItems>')To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'
Columns
Name | Type | ReadOnly | References | Description |
ID [KEY] | String | True |
The unique identifier for the bill. | |
VendorName | String | False |
Vendors.Name |
Vendor for this transaction. Either VenderName or VendorId must have a value when inserting. |
VendorId | String | False |
Vendors.ID |
Vendor Id for this transaction. Either VenderName or VendorId must have a value when inserting. |
ReferenceNumber | String | False |
Reference number for the transaction. | |
Date | Date | False |
Date of the transaction. If it is set in the WHERE clause of a SELECT query, the pseudo columns StartDate and EndDate are overwritten with the value. | |
Amount | Double | True |
Amount of the transaction. This is calculated by Reckon based on the Line Items or Expense Line Items. | |
TxnNumber | Integer | True |
The transaction number. An identifying number for the transaction, different from the Reckon-generated Id. | |
DueDate | Date | False |
Date when payment is due. | |
Terms | String | False |
Reference to terms of payment. | |
TermsId | String | False |
Reference Id for the terms of payment. | |
AccountsPayable | String | False |
Accounts.FullName |
Reference to the accounts-payable account. |
AccountsPayableId | String | False |
Accounts.ID |
Reference Id for the accounts-payable account. |
Memo | String | False |
Memo for the transaction. | |
IsPaid | Boolean | True |
Indicates whether this Bill has been paid. | |
ExchangeRate | Double | False |
The market price for which this currency can be exchanged for the currency used by the Reckon company file as the home currency. | |
IsTaxIncluded | Boolean | False |
Determines if tax is included in the transaction amount. | |
ItemCount | Integer | True |
The count of line items. | |
ItemAggregate | String | False |
An aggregate of the line item data which can be used for adding a bill and its line item data. | |
ExpenseItemCount | Integer | True |
The count of expense line items. | |
ExpenseItemAggregate | String | False |
An aggregate of the expense item data which can be used for adding a bill and its expense item data. | |
TransactionCount | Integer | True |
The count of related transactions to the bill. | |
TransactionAggregate | String | True |
An aggregate of the linked transaction data. | |
CustomFields | String | False |
Custom fields returned from Reckon and formatted into XML. | |
TimeModified | Datetime | True |
When the bill was last modified. | |
TimeCreated | Datetime | True |
When the bill was created. |
Pseudo-Columns
Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.
Name | Type | Description |
Item* | String |
All line-item-specific columns may be used in insertions. |
Expense* | String |
All expense-item-specific columns may be used in insertions. |
StartTxnDate | String |
This pseudo column is deprecated and should no longer be used. Earliest transaction date to search for. |
EndTxnDate | String |
This pseudo column is deprecated and should no longer be used. Latest transaction date to search for. |
StartModifiedDate | String |
This pseudo column is deprecated and should no longer be used. Earliest modified date to search for. |
EndModifiedDate | String |
This pseudo column is deprecated and should no longer be used. Latest modified date to search for. |
PaidStatus | String |
The paid status of the bill. The allowed values are ALL, PAID, UNPAID, NA. The default value is ALL. |
LinkToTxnId | String |
A transaction to link the bill to. This transaction must be a purchase order. You will get a run-time error if the transaction specified is already closed or fully received. This is only available on insert and requires a minimum QBXML Version 4.0. |