Bills

Create, update, delete, and query Reckon Bills.

Table Specific Information

Bills may be inserted, queried, or updated via the Bills, BillExpenseItems, or BillLineItems tables. Bills may be deleted by using the Bills table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

Reckon Accounts Hosted allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for Bills are Id, Date, ReferenceNumber, VendorName, VendorId, AccountsPayable, AccountsPayableId, IsPaid, and TimeModified. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM Bills WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'

Insert

You can also use BillLineItems and BillExpenseItems to insert a bill.

To add a Bill, specify a Vendor, Date, and at least one Expense or Line Item. The ItemAggregate and ExpenseAggregate columns may be used to specify an XML aggregate of Line or Expense Item data. The columns that may be used in these aggregates are defined in the BillLineItems and BillExpenseItems tables and it starts with Item and Expense. For example, the following will insert a new Bill with two Line Items:

INSERT INTO Bills (VendorName, Date, ItemAggregate) 
VALUES ('Cal Telephone', '1/1/2011', 
'<BillLineItems>
<Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row>
<Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row>
</BillLineItems>')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns


Name	Type	ReadOnly	References	Description
ID [KEY]	String	True		The unique identifier for the bill.
VendorName	String	False	Vendors.Name	Vendor for this transaction. Either VenderName or VendorId must have a value when inserting.
VendorId	String	False	Vendors.ID	Vendor Id for this transaction. Either VenderName or VendorId must have a value when inserting.
ReferenceNumber	String	False		Reference number for the transaction.
Date	Date	False		Date of the transaction. If it is set in the WHERE clause of a SELECT query, the pseudo columns StartDate and EndDate are overwritten with the value.
Amount	Double	True		Amount of the transaction. This is calculated by Reckon based on the Line Items or Expense Line Items.
TxnNumber	Integer	True		The transaction number. An identifying number for the transaction, different from the Reckon-generated Id.
DueDate	Date	False		Date when payment is due.
Terms	String	False		Reference to terms of payment.
TermsId	String	False		Reference Id for the terms of payment.
AccountsPayable	String	False	Accounts.FullName	Reference to the accounts-payable account.
AccountsPayableId	String	False	Accounts.ID	Reference Id for the accounts-payable account.
Memo	String	False		Memo for the transaction.
IsPaid	Boolean	True		Indicates whether this Bill has been paid.
ExchangeRate	Double	False		The market price for which this currency can be exchanged for the currency used by the Reckon company file as the home currency.
IsTaxIncluded	Boolean	False		Determines if tax is included in the transaction amount. Available in only international editions of Reckon.
ItemCount	Integer	True		The count of line items.
ItemAggregate	String	False		An aggregate of the line item data which can be used for adding a bill and its line item data.
ExpenseItemCount	Integer	True		The count of expense line items.
ExpenseItemAggregate	String	False		An aggregate of the expense item data which can be used for adding a bill and its expense item data.
TransactionCount	Integer	True		The count of related transactions to the bill.
TransactionAggregate	String	True		An aggregate of the linked transaction data.
CustomFields	String	False		Custom fields returned from Reckon and formatted into XML.
TimeModified	Datetime	True		When the bill was last modified.
TimeCreated	Datetime	True		When the bill was created.

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.