PurchaseOrders

Stores purchase orders issued to vendors, tracking delivery status, billing terms, and related inventory; unavailable in free or standard editions.

Table-Specific Information

The PurchaseOrders table is only accessible when connected to a ZohoCRM Enterprise Edition account. If using a different edition, this table may not be available.

Select

This table supports the COQL and BULK APIs for filtering, meaning that most filters comparing columns to values are submitted server-side.

Insert

The following example demonstrates a basic insert operation with line item details:

-- Insert a new purchase order with a subject and product line items
INSERT INTO PurchaseOrders (Subject, VendorName_Id, PurchaseItems) VALUES (
  -- This is the value for the Subject column
  'Purchase Order',
  -- This is the value for the VendorName_Id column
  '1021046000000513014', 
  -- This is the JSON string for PurchaseItems
  '[
  {
    "Product_Name": {
      "id": "1021046000000414457"
    },
    "Quantity": 1024,
    "Discount": 99,
    "Tax": 13,
    "List_Price": 176.21,
    "Description": "test description 1"
  }
]'
)

Required fields for REST API: Subject and PurchaseItems are required. These provide the order summary and line item data needed to create a purchase order.

Required fields for BULK API: Subject, VendorName_Id and PurchaseItems are required. These provide the order summary, the vendor's identifier and line item data needed to create a purchase order.

Any field which is not read-only (ReadOnly = false in the table schema) can be inserted.

Please note that the REST API honors only the 'id' field of the 'Product_Name' aggregate in the PurchaseItems column. The BULK API does not accept any other field in this aggregate.

Delete

You must specify the Id column in the WHERE clause to delete a record. The following example demonstrates a delete operation:

-- Delete a purchase order by its unique ID
DELETE FROM PurchaseOrders WHERE Id = '3152079000000153079'

Update

You must specify the Id column in the WHERE clause to update a record. The following example demonstrates an update operation:

-- Update the description for a specific purchase order using its ID
UPDATE PurchaseOrders SET Description = 'Changed from the API.' WHERE Id = '3152079000000492001'

Required fields: Id is required. The update must target a specific record.

Any field which is not read-only (ReadOnly = false in the table schema) can be updated.

Columns


Name	Type	ReadOnly	Description
Id [KEY]	String	True	Unique identifier for the purchase order record.
Billing_Latitude	Double	False	Latitude coordinate of the purchase order's billing address.
Billing_Longitude	Double	False	Longitude coordinate of the purchase order's billing address.
Shipping_Latitude	Double	False	Latitude coordinate of the purchase order's shipping address.
Shipping_Longitude	Double	False	Longitude coordinate of the purchase order's shipping address.
Requisition_No	String	False	Requisition number associated with the purchase order.
Tracking_Number	String	False	Tracking number for the shipment related to the purchase order.
PO_Number	String	False	Unique purchase order number.
Subject	String	False	Subject or title of the purchase order.
Vendor_Name_Id	String	False	Unique identifier of the associated vendor.
Contact_Name_Id	String	False	Unique identifier of the associated contact.
PO_Date	Date	False	Date when the purchase order was issued.
Due_Date	Date	False	Date by which the goods or services should be delivered.
Carrier	String	False	Name of the shipping carrier handling the order.
Excise_Duty	Decimal	False	Excise duty applied to the order.
Sales_Commission	Decimal	False	Sales commission associated with the order.
Status	String	False	Current status of the purchase order.
Owner_Id	String	False	Unique identifier of the purchase order owner.
Owner_FirstName	String	True	First name of the purchase order owner.
Owner_LastName	String	True	Last name of the purchase order owner.
Owner_Email	String	True	Email address of the purchase order owner.
Created_By_Id	String	False	Unique identifier of the user who created the purchase order.
Modified_By_Id	String	False	Unique identifier of the user who last modified the purchase order.
Modified_By_FirstName	String	True	First name of the user who last modified the purchase order.
Modified_By_LastName	String	True	Last name of the user who last modified the purchase order.
Modified_By_Email	String	True	Email address of the user who last modified the purchase order.
Created_Time	Datetime	False	Date and time when the purchase order was created.
Modified_Time	Datetime	False	Date and time when the purchase order was last modified.
Tag	String	False	Tags associated with the purchase order.
Sub_Total	String	True	Subtotal amount before discounts and taxes.
Discount	Decimal	False	Discount applied to the purchase order.
Tax	Decimal	False	Tax applied to the purchase order.
Adjustment	Decimal	False	Manual adjustments made to the total.
Grand_Total	String	True	Total amount after discounts, taxes, and adjustments.
Terms_and_Conditions	String	False	Terms and conditions related to the purchase order.
Description	String	False	Description or additional details of the purchase order.
Id_CustomModule	Long	True	Internal record identifier.
Locked__s	Bool	True	Indicates whether the record is locked from editing.
Last_Activity_Time	Datetime	False	Date and time of the last activity associated with the record.
Billing_Country	String	False	Billing country for the order.
Billing_Flat_House_No_Building_Apartment_Name	String	False	Flat/house number, building, or apartment name portion of the billing address.
Billing_Street	String	False	Billing street address for the order.
Billing_City	String	False	Billing city for the order.
Billing_State	String	False	Billing state for the order.
Billing_Code	String	False	Billing postal code for the order.
Shipping_Country	String	False	Shipping country for the order.
Shipping_Flat_House_No_Building_Apartment_Name	String	False	Flat/house number, building, or apartment name portion of the shipping address.
Shipping_Street	String	False	Shipping street address for the order.
Shipping_City	String	False	Shipping city for the order.
Shipping_State	String	False	Shipping state for the order.
Shipping_Code	String	False	Shipping postal code for the order.

Pseudo-Columns

Pseudo column fields are used in the WHERE clause of SELECT statements and offer more granular control over the data returned from the data source.


Name	Type	Description
Purchase_Items	String	List of items associated with the purchase order.
DuplicateCheckFields	String	The field(s) to be used for checking duplicate records in an upsert. The REST API allows for more than one field in the duplicate check but the BULK API only allows one field.
Trigger	String	To trigger the rule while inserting record into CRM account.

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