ItemReceipts

Handles QuickBooks Item Receipts, supporting creation, updates, deletion, and queries for tracking goods received.

Table Specific Information

ItemReceipts may be inserted, queried, or updated via the ItemReceipts, ItemReceiptExpenseItems or ItemReceiptLineItems tables. ItemReceipts may be deleted by using the ItemReceipts table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

QuickBooks allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically only be used with the equals or = comparison. The available columns for ItemReceipts are Id, Date, ReferenceNumber, VendorName, VendorId, Payee, PayeeId, Account, AccountId, and TimeModified. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. VendorName and ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM ItemReceipts WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND VendorName LIKE '%Patton Hardware Supplies%' AND ReferenceNumber LIKE '12345%'

Insert

To add an ItemReceipt, specify the Vendor, Date, and at least one Expense or Line Item. The ItemAggregate and ExpenseAggregate columns may be used to specify an XML aggregate of Line Item or Expense Item data. The columns that may be used in these aggregates are defined in the ItemReceiptLineItems and ItemReceiptExpenseItems tables and it starts with Item. For example, the following will insert a new ItemReceipt with two Line Items:

INSERT INTO ItemReceipts (VendorName, Date, ItemAggregate) VALUES ('Patton Hardware Supplies', '1/1/2011', 
'<ItemReceiptLineItems>
<Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row>
<Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row>
</ItemReceiptLineItems>')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns


Name	Type	ReadOnly	References	ColumnSize	Description
ID [KEY]	String	True		255	The unique identifier for the item receipt.
VendorName	String	False		1000	The name of the vendor associated with the item receipt. Either VendorName or VendorId must be provided when inserting a new item receipt.
VendorId	String	False	Vendors.ID	255	The unique identifier of the vendor associated with the item receipt. Either VendorName or VendorId must be provided when inserting a new item receipt.
Date	Date	False			The date when the item receipt transaction was created or recorded.
ReferenceNumber	String	False		21	A reference number assigned to the item receipt transaction for identification purposes.
AccountsPayable	String	False	Accounts.ID	1000	The name of the accounts payable account associated with the item receipt.
AccountsPayableId	String	False		255	The unique identifier of the accounts payable account associated with the item receipt.
Memo	String	False		5000	An optional memo or note describing the item receipt transaction.
Amount	Decimal	True			The total monetary value of the item receipt.
TxnNumber	Integer	True			A unique transaction number assigned to distinguish this transaction from others, apart from the Quickbooks generated ID.
ExchangeRate	Double	False			The exchange rate used to convert the transaction's currency into the home currency of the QuickBooks file. Requires QBXML Version 8.0 or higher.
IsTaxIncluded	Boolean	False			Specifies whether the transaction amount includes tax. This field is available only in international editions of QuickBooks.
ItemCount	Integer	True			The number of item entries in the item receipt.
ItemAggregate	String	False		5000	An aggregate of all line item data, allowing the addition of an item receipt along with its line items.
ExpenseItemCount	Integer	True			The number of expense line items in the item receipt.
ExpenseItemAggregate	String	False		5000	An aggregate of all expense line item data, allowing the addition of an item receipt along with its expense items.
TransactionCount	Integer	True			The number of linked transactions associated with the item receipt.
TransactionAggregate	String	True		5000	An aggregate of data for all linked transactions associated with the item receipt.
CustomFields	String	False			Any custom fields associated with this item receipt, formatted as XML.
EditSequence	String	True		16	An identifier used for version control of this object in QuickBooks.
TimeModified	Datetime	True			The date and time when the item receipt was last updated.
TimeCreated	Datetime	True			The date and time when the item receipt was initially created.

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.