ItemReceipts

Create, update, delete, and query QuickBooks Item Receipts.

Table Specific Information

ItemReceipts may be inserted, queried, or updated via the ItemReceipts, ItemReceiptExpenseItems or ItemReceiptLineItems tables. ItemReceipts may be deleted by using the ItemReceipts table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

QuickBooks Desktop allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically only be used with the equals or = comparison. The available columns for ItemReceipts are Id, Date, ReferenceNumber, VendorName, VendorId, Payee, PayeeId, Account, AccountId, and TimeModified. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. VendorName and ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM ItemReceipts WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND VendorName LIKE '%Patton Hardware Supplies%' AND ReferenceNumber LIKE '12345%'

Insert

To add an ItemReceipt, specify the Vendor, Date, and at least one Expense or Line Item. The ItemAggregate and ExpenseAggregate columns may be used to specify an XML aggregate of Line Item or Expense Item data. The columns that may be used in these aggregates are defined in the ItemReceiptLineItems and ItemReceiptExpenseItems tables and it starts with Item. For example, the following will insert a new ItemReceipt with two Line Items:

INSERT INTO ItemReceipts (VendorName, Date, ItemAggregate) VALUES ('Patton Hardware Supplies', '1/1/2011', 
'<ItemReceiptLineItems>
<Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row>
<Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row>
</ItemReceiptLineItems>')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns

Name	Type	ReadOnly	References	ColumnSize	Description
ID [KEY]	String	True		255	The unique identifier.
VendorName	String	False		1000	The name of the vendor. Either VendorName or VendorId must be specified when inserting an item receipt.
VendorId	String	False	Vendors.ID	255	The unique Id of the vendor. Either VendorName or VendorId must be specified when inserting an item receipt.
Date	Date	False			The transaction date.
ReferenceNumber	String	False		21	The transaction reference number.
AccountsPayable	String	False	Accounts.ID	1000	A reference to the name of the account the item receipt is payable to.
AccountsPayableId	String	False		255	A reference to the unique Id of the account the item receipt is payable to.
Memo	String	False		5000	A memo regarding the item receipt.
Amount	Decimal	True			Total amount of the item receipt.
TxnNumber	Integer	True			The transaction number. An identifying number for the transaction, different from the QuickBooks-generated Id.
ExchangeRate	Double	False			The market price for which this currency can be exchanged for the currency used by the QuickBooks company file as the home currency. Requires QBXML Version 8.0 or higher.
IsTaxIncluded	Boolean	False			Determines if tax is included in the transaction amount. Available in only international editions of QuickBooks.
ItemCount	Integer	True			The count of line items.
ItemAggregate	String	False		5000	An aggregate of the line item data which can be used for adding a item receipt and its line item data.
ExpenseItemCount	Integer	True			The count of expense line items.
ExpenseItemAggregate	String	False		5000	An aggregate of the expense item data which can be used for adding a item receipt and its expense item data.
TransactionCount	Integer	True			The count of related transactions to the estimates.
TransactionAggregate	String	True		5000	An aggregate of the linked transaction data.
CustomFields	String	False			Custom fields returned from QuickBooks and formatted into XML.
EditSequence	String	True		16	An identifier used for versioning for this copy of the object.
TimeModified	Datetime	True			When the item receipt was last modified.
TimeCreated	Datetime	True			When the item receipt was created.

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.