Bills

Create, update, delete, and query QuickBooks Bills.

Table Specific Information

Bills may be inserted, queried, or updated via the Bills, BillExpenseItems, or BillLineItems tables. Bills may be deleted by using the Bills table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

QuickBooks Desktop allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for Bills are Id, Date, ReferenceNumber, VendorName, VendorId, AccountsPayable, AccountsPayableId, IsPaid, and TimeModified. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM Bills WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'

Insert

You can also use BillLineItems and BillExpenseItems to insert a bill.

To add a Bill, specify a Vendor, Date, and at least one Expense or Line Item. The ItemAggregate and ExpenseAggregate columns may be used to specify an XML aggregate of Line or Expense Item data. The columns that may be used in these aggregates are defined in the BillLineItems and BillExpenseItems tables and it starts with Item and Expense. For example, the following will insert a new Bill with two Line Items:

INSERT INTO Bills (VendorName, Date, ItemAggregate) 
VALUES ('Cal Telephone', '1/1/2011', 
'<BillLineItems>
<Row><ItemName>Repairs</ItemName><ItemQuantity>1</ItemQuantity></Row>
<Row><ItemName>Removal</ItemName><ItemQuantity>2</ItemQuantity></Row>
</BillLineItems>')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns

Name	Type	ReadOnly	References	ColumnSize	Description
ID [KEY]	String	True		255	The unique identifier for the bill.
VendorName	String	False		1000	Vendor for this transaction. Either VenderName or VendorId must have a value when inserting.
VendorId	String	False	Vendors.ID	255	Vendor Id for this transaction. Either VenderName or VendorId must have a value when inserting.
ReferenceNumber	String	False		21	Reference number for the transaction.
Date	Date	False			Date of the transaction. If it is set in the WHERE clause of a SELECT query, the pseudo columns StartDate and EndDate are overwritten with the value.
Amount	Decimal	True			Amount of the transaction. This is calculated by QuickBooks based on the Line Items or Expense Line Items.
TxnNumber	Integer	True			The transaction number. An identifying number for the transaction, different from the QuickBooks-generated Id.
DueDate	Date	False			Date when payment is due.
Terms	String	False		100	Reference to terms of payment.
TermsId	String	False		255	Reference Id for the terms of payment.
AccountsPayable	String	False		1000	Reference to the accounts-payable account.
AccountsPayableId	String	False	Accounts.ID	255	Reference Id for the accounts-payable account.
Memo	String	False		5000	Memo for the transaction.
IsPaid	Boolean	True			Indicates whether this Bill has been paid.
ExchangeRate	Double	False			The market price for which this currency can be exchanged for the currency used by the QuickBooks company file as the home currency.
IsTaxIncluded	Boolean	False			Determines if tax is included in the transaction amount. Available in only international editions of QuickBooks.
ItemCount	Integer	True			The count of line items.
ItemAggregate	String	False		5000	An aggregate of the line item data which can be used for adding a bill and its line item data.
ExpenseItemCount	Integer	True			The count of expense line items.
ExpenseItemAggregate	String	False		5000	An aggregate of the expense item data which can be used for adding a bill and its expense item data.
TransactionCount	Integer	True			The count of related transactions to the bill.
TransactionAggregate	String	True		5000	An aggregate of the linked transaction data.
CurrencyName	String	False		64	Name of the currency code used for this bill.
CurrencyId	String	False	Currency.ID	1000	Id of the currency code used for this bill.
CustomFields	String	False			Custom fields returned from QuickBooks and formatted into XML.
TimeModified	Datetime	True			When the bill was last modified.
TimeCreated	Datetime	True			When the bill was created.
OpenAmount	Decimal	True			The current balance for the Vendor

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.