BillExpenseItems

Create, update, delete, and query QuickBooks Bill Expense Line Items.

Table Specific Information

Bills may be inserted, queried, or updated via the Bills, BillExpenseItems, or BillLineItems tables. Bills may be deleted by using the Bills table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

QuickBooks Desktop allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for Bills are Id, Date, ReferenceNumber, VendorName, VendorId, AccountsPayable, AccountsPayableId, IsPaid, and TimeModified. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM Bills WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'

Insert

You can also use Bills and BillExpenseItems to insert a Bill.

To add a Bill, specify a Vendor, Date, and at least one Expense or Line Item. All Expense Line Item columns can be used for inserting multiple expense Line Items for a new Bill transaction. For example, the following will insert a new Bill with two Expense Line Items:

INSERT INTO BillExpenseItems#TEMP (VendorName, Date, ExpenseAccount, ExpenseAmount) VALUES ('Cal Telephone', '1/1/2011', 'Utilities:Telephone', 52.25)
INSERT INTO BillExpenseItems#TEMP (VendorName, Date, ExpenseAccount, ExpenseAmount) VALUES ('Cal Telephone', '1/1/2011', 'Professional Fees:Accounting', 235.87)
INSERT INTO BillExpenseItems (VendorName, Date, ExpenseAccount, ExpenseAmount) SELECT VendorName, Date, ExpenseAccount, ExpenseAmount FROM BillExpenseItems#TEMP

Columns

Name	Type	ReadOnly	References	ColumnSize	Description
ID [KEY]	String	True		255	The unique identifier in the format BillId\|ExpenseLineId.
BillId	String	False	Bills.ID	255	The bill identifier.
VendorName	String	False		1000	Vendor for this transaction. Either VenderName or VendorId must have a value when inserting.
VendorId	String	False	Vendors.ID	255	Vendor Id for this transaction. Either VenderName or VendorId must have a value when inserting.
ReferenceNumber	String	False		21	Reference number for the transaction.
Date	Date	False			Date of the transaction. If it is set in the WHERE clause of a SELECT query, the pseudo columns StartDate and EndDate are overwritten with the value.
TxnNumber	Integer	True			The transaction number. An identifying number for the transaction, different from the QuickBooks-generated Id.
DueDate	Date	False			Date when payment is due.
Terms	String	False		100	Reference to terms of payment.
TermsId	String	False		255	Reference Id for the terms of payment.
AccountsPayable	String	False		1000	Reference to the accounts-payable account.
AccountsPayableId	String	False	Accounts.ID	255	Reference Id for the accounts-payable account.
Amount	Decimal	True			Amount of the transaction. This is calculated by QuickBooks based on the line items or expense line items.
Memo	String	False		5000	Memo for the transaction.
IsPaid	Boolean	True			Indicates whether this bill has been paid.
IsTaxIncluded	Boolean	False			Determines if tax is included in the transaction amount. Available in only international editions of QuickBooks.
ExpenseLineId	String	True		255	The expense line item identifier.
ExpenseLineNumber	String	True		255	The expense line number.
ExpenseAccount	String	False		1000	The account name for this expense line. ExpenseAccount or ExpenseAccountId must have a value when inserting.
ExpenseAccountId	String	False	Accounts.ID	255	The account Id for this expense line. ExpenseAccount or ExpenseAccountId must have a value when inserting.
ExpenseAmount	Decimal	False			The total amount of this expense line.
ExpenseBillableStatus	String	False		13	The billing status of this expense line. The allowed values are EMPTY, BILLABLE, NOTBILLABLE, HASBEENBILLED.
ExpenseCustomer	String	False		1000	The customer associated with this expense line.
ExpenseCustomerId	String	False	Customers.ID	255	The customer associated with this expense line.
ExpenseClass	String	False		1000	The class name of this expense.
ExpenseClassId	String	False	Class.ID	255	The class Id of this expense.
ExpenseMemo	String	False		5000	A memo for this expense line.
ExpenseTaxCode	String	False		3	Sales tax information for this item (taxable or non-taxable).
ExpenseTaxCodeId	String	False	SalesTaxCodes.ID	255	Sales tax information for this item (taxable or non-taxable).
ExpenseCustomFields	String	True			The custom fields for this expense item.
ExchangeRate	Double	False			Exchange Rate is the market price for which this currency can be exchanged for the currency used by the QuickBooks company file as the 'home' currency.
TimeModified	Datetime	True			When the Bill was last modified.
TimeCreated	Datetime	True			When the Bill was created.
OpenAmount	Decimal	True			The current balance for the Vendor

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.