Excel Add-In for QuickBooks

Build 21.0.7930

ReceivePayments

Create, update, delete, and query QuickBooks Receive Payment transactions. QBXMLVersion must be set to 6.0 or higher to update a ReceivePayment.

Table Specific Information

ReceivePayments may be inserted, queried, or updated via the ReceivePayments or ReceivePaymentsAppliedTo tables. ReceivePayments may be deleted by using the ReceivePayments table.

This table has a Custom Fields column. See the Custom Fields page for more information.

Select

By default, SupportEnhancedSQL is set to true, and the following will be honored if present. Other filters will be executed client side. If SupportEnhancedSQL is set to false, only the following filters will be honored.

QuickBooks allows only a small subset of columns to be used in the WHERE clause of a SELECT query. These columns can typically be used with only the equals or = comparison. The available columns for ReceivePayments are Id, Date, TimeModified, ReferenceNumber, CustomerName, CustomerId, DepositToAccountName, and DepositToAccountId. TimeModified and Date may be used with the >, >=, <, <=, or = conditions and may be used twice to specify a range. ReferenceNumber may be used with the = or LIKE conditions to establish a starts-with, ends-with, or contains syntax. For example:

SELECT * FROM ReceivePayments WHERE TimeModified > '1/1/2011' AND TimeModified < '2/1/2011' AND ReferenceNumber LIKE '%12345%'

Insert

To add a ReceivePayment, specify the Customer and Amount. The AppliedToAggregate column may be used to specify an XML aggregate of AppliedTo data. In a Receive Payment, each AppliedTo aggregate represents the transaction to which this part of the payment is being applied. The columns that may be used in these aggregates are defined in the ReceivePaymentsAppliedTo table and it starts with AppliedTo. To use the ApplyToAggregate column, set the AutoApply pseudo column to Custom. For example, the following will insert a new ReceivePayment with two AppliedTo entries:

INSERT INTO ReceivePayments (CustomerName, Amount, AutoApply, AppliedToAggregate) 
VALUES ('Cook, Brian', '300.00', 'Custom', 
'<ReceivePaymentsAppliedTo>
<Row><AppliedToRefId>178C1-1450221347</AppliedToRefId><AppliedToPaymentAmount>200.00</AppliedToPaymentAmount></Row>
<Row><AppliedToRefId>881-933371709</AppliedToRefId><AppliedToPaymentAmount>100.00</AppliedToPaymentAmount></Row>
</ReceivePaymentsAppliedTo>')

If you would like to insert a ReceivePayment and let QuickBooks automatically determine which transaction to apply it to, you can use the AutoApply pseudo column to apply the transaction to an existing transaction. For example:

INSERT INTO ReceivePayments (CustomerName, Amount, AutoApply) VALUES ('Cook, Brian', '300.00', 'ExistingTransactions')

To insert subitems, set the ItemName field to the FullName of the item; for example, '<Row><ItemName>Subs:Carpet</ItemName><ItemQuantity>0</ItemQuantity></Row>'

Columns

Name Type ReadOnly References ColumnSize Description
ID [KEY] String True 255

The unique identifier for the transaction.

ReferenceNumber String False 21

The transaction reference number.

TxnNumber Integer True

The transaction number. An identifying number for the transaction, different from the QuickBooks-generated Id.

Date Date False

The date of the transaction.

UnusedPayment Decimal True

This property will contain the amount of the payment that was not applied to existing invoices.

Amount Decimal False

The amount of the payment received from the Customer.

AccountsReceivableName String False

Accounts.FullName

1000

A reference to the name of the accounts-receivable account where the money received from this transaction will be deposited.

AccountsReceivableId String False

Accounts.ID

255

A reference to the Id of the accounts-receivable account where the money received from this transaction will be deposited.

CustomerName String False

Customers.FullName

1000

The name of the customer who has purchased goods or services from the company. This is required to have a value when inserting if CustomerID does not.

CustomerId String False

Customers.ID

255

The Id of the customer who has purchased goods or services from the company. This is required to have a value when inserting if CustomerName does not.

DepositToAccountName String False

Accounts.FullName

1000

The account name that the payment should be deposited to.

DepositToAccountId String False

Accounts.ID

255

The account Id that the payment should be deposited to.

PaymentMethodName String False

PaymentMethods.Name

100

Name of the payment method that already exists in QuickBooks.

PaymentMethodId String False

PaymentMethods.ID

255

Id of the payment method that already exists in QuickBooks.

Memo String False 5000

A memo to appear on internal reports.

ExchangeRate Double False

The exachange rate of the payment currency to the home currency.

TotalAmountInHomeCurrency Decimal False

The total amount in home currency.

AppliedToAggregate String False 5000

An aggregate of the applied-to data which can be used for adding a bill payment credit card and its applied-to data.

CustomFields String False

Custom fields returned from QuickBooks and formatted into XML.

TimeModified Datetime True

When the receive payment was last modified.

TimeCreated Datetime True

When the receive payment was created.

Pseudo-Columns

Pseudo Column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.

Name Type Description
AutoApply String

How the payment should be applied.

The allowed values are ExistingTransactions, FutureTransactions, Custom.

The default value is ExistingTransactions.

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Build 21.0.7930