Documents
Create, update, delete, and query SuiteCRM documents
Table Specific Information
Select
You can query the Documents table using any criteria in the WHERE clause. The provider will use the SuiteCRM API to filter the results.
SELECT * FROM Documents WHERE [Document Name] LIKE '%.txt'
Insert
Create a Document by specifying any writable column.
INSERT INTO Documents (Name, [Document Source URL]) VALUES ('New Document', 'http://fileorigin.com/testfile.txt')
Update
You can update any Document column that is writable, by specifying the Id.
UPDATE Documents SET [Status Id] = 'Expired' WHERE Id = 'Test123'
Delete
Delete a Document by specifying the Id.
DELETE FROM Documents WHERE Id = '10003'
Columns
| Name | Type | ReadOnly | Description |
| ID [KEY] | String | False |
The unique identifier for the record. |
| Assignedto | String | True |
The user name of the user assigned to the record. |
| AssignedUserId | String | False |
The Id of the user assigned to the record. |
| Category | String | False |
The Id for the category of the document. |
| Contractname | String | True |
The name of the document's contract |
| Contractstatus | String | True |
The document's contract status. |
| CreatedById | String | True |
The Id of the user who created the record. |
| CreatedByName | String | True |
The user name of the user who created the record. |
| DateCreated | Datetime | True |
The date the record was created. |
| DateModified | Datetime | True |
The date the record was last modified. |
| Deleted | Bool | False |
Record deletion indicator. |
| Description | String | False |
The full text of the note. |
| DocumentName | String | False |
The document name. |
| DocumentRevisionId | String | False |
The Id of the document revision. |
| DocumentSourceID | String | False |
The document Id from the Web service provider for the document. |
| DocumentSourceURL | String | False |
The document URL from the Web service provider for the document. |
| DocumentType | String | False |
The template type of the document. |
| ExpirationDate | Date | False |
The date the document expires. |
| FileName | String | True |
The file name of the document attachment. |
| IsaTemplate | Bool | False |
Whether the document is a template. |
| LastRevisionCreateDate | Date | True |
The date the last revision was created. |
| LastrevisionMIMEtype | String | True |
The MIME type of the last revision. |
| Lastestrevisionname | String | True |
The name of the latest revision. |
| LatestRevision | String | True |
The latest revision. |
| LatestRevisionId | String | True |
The Id of the latest revision. |
| Linkedid | String | True |
The Id of the linked record. |
| ModifiedById | String | True |
The Id of the user who last modified the record. |
| ModifiedByName | String | True |
The user name of the user who last modified the record. |
| Name | String | True |
The name of the document. |
| PublishDate | Date | False |
The date the document is active. |
| RelatedDocument | String | True |
The related document name. |
| RelatedDocumentID | String | False |
The Id of the related document. |
| RelatedDocumentRevision | String | True |
The related document version number. |
| RelatedDocumentRevisionID | String | False |
The Id of the related document revision. |
| Revision | String | True |
The revision number. |
| RevisionCreatedBy | String | True |
The name of the user who created the last revision. |
| Selectedrevisionfilename | String | True |
The filename of the selected revision. |
| Selectedrevisionid | String | True |
The Id of the selected revision. |
| Selectedrevisionname | String | True |
The name of the selected revision. |
| Source | String | False |
The document type (e.g., Google, box.net, or IBM SmartCloud). |
| Status | String | True |
The document status. |
| StatusId | String | False |
The Id of the document status. |
| SubCategory | String | False |
The Id of the subcategory of the document. |
Pseudo-Columns
Pseudo column fields are used in the WHERE clause of SELECT statements and offer a more granular control over the tuples that are returned from the data source.
| Name | Type | Description |
| Rows@Next | String |
Identifier for the next page of results. Do not set this value manually. |