Shares a workspace with a user or group in your Smartsheet account.

Stored Procedure-Specific Information

Note: The Id output parameter does not contain any values if the workspace has already been shared previously (with the same member).

The following rules must be met when executing this procedure; otherwise it fails with an error.

Parameter Groups

When executing this procedure, exactly one group from the following parameter groups must be specified:

• Single-share group: Use this group when you want to share the workspace with a single member. It accepts the following parameters:
  • UserEmail or GroupId (but not both)
  • AccessLevel

• Multi-share group: Use this group when you want to share the workspace with multiple members. It accepts the following parameter:
  • MultiShareAggregate

The value provided for the MultiShareAggregate parameter must be an array of JSON objects. The array must contain at least one valid share object. Each share object must include either UserEmail or GroupId (but not both), and an allowed AccessLevel value (see the AccessLevel parameter description in the Input section).

For example:

[
  {
    "UserEmail": "[email protected]",
    "AccessLevel": "VIEWER"
  },
  {
    "GroupId": 123456,
    "AccessLevel": "EDITOR"
  },
  // ...
]

Email Parameters

The following parameters can be used to configure the email that is sent to the members with whom the workspace is shared:

• CcMe
• EmailSubject
• EmailMessage

Note: These parameters can be used only when SendEmail is set to True.

Example Queries

For examples on how to use this stored procedure, refer to the following queries:

-- Single Share
EXEC ShareWorkspace WorkspaceId = '3947571576786820', UserEmail = '[email protected]', AccessLevel = 'VIEWER';

-- Multi Share
EXEC ShareWorkspace WorkspaceId = '3947571576786820', MultiShareAggregate = '[{"userEmail":"[email protected]", "accessLevel":"VIEWER"}, {"userEmail":"[email protected]", "accessLevel":"EDITOR"}]', SendEmail = true, CcMe = true, EmailSubject = 'Sharing an asset', EmailMessage = 'You can find the shared asset attached to this email.';

Input

Name	Type	Required	Description
WorkspaceId	String	True	The unique identifier of the workspace being shared.
UserEmail	String	False	The email of the user to share the workspace with.
GroupId	String	False	The unique identifier of the group to share the workspace with.
AccessLevel	String	False	The access level for the user or group on the shared workspace. The allowed values are ADMIN, COMMENTER, EDITOR, EDITOR_SHARE, VIEWER.
SendEmail	Boolean	False	Boolean value indicating whether to notify the user or group about the shared workspace with an email.
CcMe	Boolean	False	Boolean value indicating whether to send a copy of the email to the sharer of the workspace.
EmailSubject	String	False	The subject of the email for the shared workspace.
EmailMessage	String	False	The message of the email for the shared workspace.
MultiShareAggregate	String	False	A JSON array of share objects, containing the information required for sharing the workspace with multiple members.

Result Set Columns

Name	Type	Description
Success	Boolean	A boolean value indicating whether the operation was successful. Returns 'true' if the workspace was shared successfully, and 'false' otherwise.
Id	String	The unique identifiers of the shares that were created in CSV format.